Windfield Academy. (the “Company”) is a virtual after-school enrichment program that operates in Canada. The Company is committed to ensuring the privacy of those who enroll in its program and those who visit its website. The purpose of this Privacy Policy is to tell you what personal information we collect about students and their parents or guardians, how we use it, whether we disclose it to anybody else, how long we keep it, and how you can request access to your personal information or obtain more information about the Company’s privacy policies and procedures.

What Personal Information Does the Company Collect and Why?

The Company, through its website and services, collects personal information of its students in the normal course of doing business. “Personal information” is any information that could be used to identify a student and, depending on the nature of your interaction with us, may include the following (“Personal Information”):

• Name, telephone numbers, and email addresses of student and their parent or guardian;

• Payment information, including credit card numbers where used as a form of payment;

• Educational background, records and related information;

Providing your Personal Information, either in person, by telephone, or online, constitutes your consent to the collection, use and disclosure of such Personal Information by the Company for the purpose of providing the relevant services. Personal Information is collected only with the consent of a parent or guardian, and completion of the Registration Form indicates your consent to collection of a student’s Personal Information for the purposes outlined in this Privacy Policy.

The Company may use your Personal Information to provide you with program services, enrichment tools and information. For example, the Company may:

• Contact you to discuss a student’s progress;

• Provide you with information and updates regarding programs or materials that the Company have to offer and which the Company thinks will interest you;

• Respond to your requests for information, services and products;

• Improve the Company’s services to better understand and meet educational enrichments needs.

In limited circumstances, the Company may contact you and ask for your permission to use a name of a student in its marketing. This will only be done with your express consent and normally would be used only when listing awards and achievements, and for the use of a partial name in testimonials.

Does the Company Disclose Personal Information?

The Company does not sell your Personal Information to third parties. However, the Company may, on occasion, share some or all of your Personal Information with third parties for the purposes set out above. For example, Personal information may be shared:

• With entities affiliated with the Company for the purposes of providing you with services and information;

• With third parties that provide the Company with services, such as processing and marketing.

• Additionally, the Company may disclose your Personal Information where and when required or permitted by law to do so. Please note that your Personal Information will, upon any sale of all or substantially all of the assets of the Company, be transferred to a purchaser agreeing to use your Personal Information for the same purposes outlined in this Privacy Policy. 

How Does the Company Protect the Personal Information It Collects?

The Company has implemented appropriate safeguards and security measures to protect your Personal Information from loss, theft, unauthorized access, disclosure, copying, use or modification. Security measures adopted by the Company include limiting the number of individuals with access to your Personal Information. All affiliates, suppliers, agents, employees and other parties performing services on our behalf who handle Personal Information are bound to maintain the confidentiality of all Personal Information and may not use the information for any unauthorized purpose.

Accuracy and Access

We are committed to ensuring that the Personal Information we hold for each student is accurate, up-to-date and complete. You have the right to access your Personal Information in our files and to update or remove that information as necessary, subject to any legal restrictions that would prohibit such action. To access your Personal Information, please contact our Privacy Officer by e-mail address provided below. Please be sure to specify what information requires updating or removal.

Changes to this Privacy Policy

The Company may add, modify or remove portions of this Privacy Policy, as and when it deems necessary or appropriate. You will be able to determine when this Privacy Policy was most recently modified by referring to the “last update” date appearing at the end of this document.

Email Privacy statement:

The Company adheres to the Canadian Anti-Spam Legislation (CASL) and all commercial electronic messages (CEMs) offer a safe unsubscribe option.

Concerns about your Privacy

If you have any questions or concerns about privacy, confidentiality, or how a request for Personal Information has been handled by the Company, please contact our administrative team at admin@windfieldacademy.com.